Timekeeping

PioneerTime is DU’s timekeeping and leave reporting system.

Most DU employees, with the exception of faculty and some graduate student positions, use the PioneerTime system. Hours entered and approved in PioneerTime are uploaded and used to calculate paycheck amounts. Exempt (monthly paid) employees enter leave hours taken each pay period. Non-exempt (bi-weekly paid) employees enter hours worked and leave taken (if applicable) each pay period.

To ensure that paychecks are accurate:

1) Employees must properly record their hours in PioneerTime 

2) Both the employee and supervisor must closely review and approve the employee timecard by the end of the pay period.

Getting Started

Watch the following video overview of the PioneerTime system, then review the suggested training offerings and UFS Knowledge Base articles. Make sure to Log In to access all knowledge base articles & videos. For additional PioneerTime questions contact UFS.

 

PioneerTime Overview for Employees

 

Access PioneerTime  

my.DU.edu > Employee Tools >  PioneerTime

Access UFS Knowledge Base

my.DU.edu > Administrative Resources > University Financial Services Knowledge Base

For complete access to all knowledge base articles, make sure to Log In before searching the UFS knowledge base. If you do not see what you are looking for below, use the search bar to find the article you need.

 

Training Options

Search our Training Calendar for a class. You may also schedule a One-on-One or Group training by emailing ContactUFS@du.edu.

 

• PioneerTime for Non-Exempt (Bi-Weekly Paid) Employees

  ALL NON-EXEMPT EMPLOYEES

  • Are eligible to accrue overtime

  • Are paid on a bi-weekly basis

  • Record hours worked (by shift) in PioneerTime for each two-week pay period. Check the "Payroll Calendar" in the UFS Knowledge Base for exact dates. 

  • May use either the PioneerTime Website or the PioneerTime terminals to record time. Check with your supervisor for the preferred method. 

  • Should routinely Review recorded hours to catch and correct errors prior to the end of the pay period.

  • Will receive an email from UFS every pay period to remind them to do a final review and Approve their timecard prior to the supervisor's approval. 

  NON-BENEFITED NON-EXEMPT

  •  Do not accrue vacation time, but accrue sick leave per Colorado law.

  •  Are unable to edit their timecard, so a supervisor must make timecard edits. (UFS can make timecard edits if the supervisor is unavailable).

  •  Can record time using the PioneerTime website application -or- by using the terminals located in buildings throughout campus. (Check with supervisor for preferred method).

  •  Should select a job when clocking IN for a shift.

  •  Should NOT select a job when clocking out of a shift (unless they are switching directly from one job to another).

  •  Can quickly learn how to use PioneerTime by watching the  PioneerTime Video Training Series. 

  BENEFITED NON-EXEMPT

  •  Accrue vacation and sick leave each pay period.

  •  Enter their leave hours as well as hours worked for each shift in the bi-weekly pay period.

  •  Are allowed to edit their own timecard.

  •  Should monitor their leave balance using the Accrual tab at the bottom of their time card.

  •  Can submit leave requests within PioneerTime or enter their leave hours directly on their timecard.

   

   Non-Exempt Employee Timekeeping Resources

  All Non-Exempt	Benefited	Non-Benefited
  PioneerTime Overview	Viewing Your Leave Accrual Balances	PioneerTime Training Video Series
  Employee Responsibilities in PioneerTime	Requesting Time Off Using the Leave Request Manager (for Benefited Employees)	Clocking In and Out using PioneerTime Website
  Timecard Color Indicators	Reviewing and Approving your Timecard
  	Entering Time Off on your Timecard/Leave Calendar (For Benefited Employees)

   

• PioneerTime for Exempt (Monthly Paid) Employees

  All Exempt (monthly paid) employees...

  • Accrue vacation and sick leave each pay period.

  • Only record leave time on their monthly timecard (sometimes referred to as "leave calendar").

  • Should monitor their leave balance using the Accrual tab at the bottom of their time card.

  • Can submit leave requests within PioneerTime or enter their leave hours directly on their timecard.

  • Will receive an email reminder from UFS and must review and approve their leave hours at the end of each month.

  
   

  Exempt Employee Timekeeping Resources

  PioneerTime Overview	Viewing Your Leave Accrual Balances
  Employee Responsibilities in PioneerTime	Requesting Time Off Using the Leave Request Manager (for Benefited Employees)
  Timecard Color Indicators	Reviewing and Approving your Timecard
  Entering Time Off on your Timecard/Leave Calendar (For Benefited Employees)	Approving your Leave Reporting at the End of the Pay Period - Exempt (paid monthly) Employees

   

   

• Supervisors (Approvers)

   

  Register for the next Training Class just for Supervisors of Non-Exempt Employees!

   

   

   

  Resource Guides for Supervisors (Approvers) in PioneerTime

  Changing Your PioneerTime View (for Supervisors)

  Remove an approved time-off request (For Supervisors) 

  Exempt Leave Calendar Management (For Supervisors)

   

  Non-Exempt Timecard Management (For Supervisors) 

  Editing Timecards and Transfer Sets (For Supervisors)

  PioneerTime Supervisor Responsibilities and Approval Checklist