What is PioneerTime?
PioneerTime is DU’s timekeeping and leave reporting system.
Most DU employees, with the exception of faculty and some graduate student positions, use the PioneerTime system. Hours entered and approved in PioneerTime are uploaded and used to calculate paycheck amounts. Exempt (monthly paid) employees enter leave hours taken each pay period. Non-exempt (bi-weekly paid) employees enter hours worked and leave taken (if applicable) each pay period.
To ensure that paychecks are accurate, employees must properly record their hours in PioneerTime, review their timecards routinely throughout the pay period and approve their timecard at the end of every pay period (before their supervisor approves).
Employees access the PioneerTime application via my.DU.edu or use the terminals located throughout campus.
Employee Type | PioneerTime Responsibilities |
|---|
| NON-EXEMPT EMPLOYEES | - Are paid bi-weekly and eligible for overtime pay
- Record hours worked (by shift) in PioneerTime for each two-week pay period.
- May use the PioneerTime website or terminals to record time (check with your supervisor for the preferred method).
|
| - Do not accrue vacation time, but accrue sick leave per Colorado law.
- Must request timecard edits within the system for supervisor approval.
- Punch in and out for each shift worked.
|
| - Accrue vacation and sick leave hours based on time worked each pay period.
- Enter both worked and leave hours.
- Can add/delete hours and make edits to their own timecard.
- Can submit leave requests for approval within PioneerTime or enter leave hours directly on their timecard.
|
| EXEMPT EMPLOYEES | - Are paid on a monthly basis and are not eligible for overtime pay.
- Accrue vacation and sick leave hours each pay period.
- Only record leave hours on their timecard (sometimes called a "leave calendar").
- Can submit leave requests for approval within PioneerTime OR enter leave hours directly on their timecard.
|
PioneerTime Upgrade
On Monday, September 9th, the University of Denver implemented the UKG Pro Workforce platform. Some of the enhanced features include:
- New Look & Feel – The upgraded system features a refreshed home page with a tile-based design, offering a more intuitive and organized user experience.
- Timecard Edit Request for Non-Benefited Staff – Non-benefited, non-exempt employees can submit timecard edit requests directly within their timecard. Once a supervisor approves, the timecard is automatically updated with the correct timestamps and job selections.
- Clear Job Titles - Non-exempt employees now see full job titles when punching in and out for shifts.
- Leave Accruals – All leave accruals are calculated directly in PioneerTime, ensuring that the displayed balances are always accurate and up-to-date.
- Supervisor Control Center – Managers use the Control Center to easily find alerts and efficiently manage pending tasks.
PioneerTime Video Tutorials
PioneerTime for Non-Exempt Employees
PioneerTime Basics for Supervisors
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Browse our knowledge base for help with frequently asked questions or submit a request at ContactUFS@du.edu.
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