Paying for Goods and Services

Pioneer Travel & Expense is the system used for all faculty, staff, and students who make business-related purchases. Whether you are using a DU Purchasing Card or paying out-of-pocket and seeking reimbursement, all expenses will need to be reconciled in this system.

Note: All links require login to view.

Business-Related Purchases and Employee Reimbursements

• Purchasing Card
  • The Purchasing Card is the preferred method of payment for all business-related purchases. Learn how to order your Purchasing Card today.
  • Familiarize yourself with the Purchasing Card spending limits, and how to request a temporary spending limit increase.
  • Incurred, approved Purchasing Card purchases will be carried over into Pioneer Travel & Expense.
  • Please allow five to seven business days for the Purchasing Card transaction to appear in your Travel & Expense account.
• Employee Reimbursements

  Employees who pay for business-related purchases out-of-pocket must seek reimbursement in Pioneer Travel & Expense. All out-of-pocket expenses require a receipt for reimbursement.

  Each cardholder is responsible for reviewing and submitting their expense reports in Pioneer Travel & Expense every 30 days. Best practice is to create and submit non-travel expense reports once per month, and create and submit travel-related expense reports once per trip, after the trip is completed.

• Direct Deposit for Expense Reimbursements

  To set up or change direct deposit for expense reimbursements:

  1.  Log into my.DU.edu

  2.  Search for "Direct Deposit" using the search bar at the top of the page

  3.  Select "Set up Direct Deposit" for expense reimbursements*

  * If prompted, enter your personal passphrase and add/change your bank account information within the "Personal Info" tab.

  4. From the myWeb "Personal Info" tab, select "Add/Change Bank Account Info, Student Refund / Accounts Payable" 

  Note: Paycheck direct deposit is set up separately. In myWeb under the "Employee" tab, select "Pay Information". See the UFS Payroll page for more information.