Community Service Work-Study Employers

Steps to Become a Community Service Work-Study Employer

If you're ready to become an employer in our Community Service Work-Study program, follow these steps.

• Step One: Enroll in Program

  To enroll, you'll need to complete and submit two forms for review:

  1. Request to Participate and Job Description Form 
     With this form, you'll need to attach a copy of the Articles of Incorporation for Non-Profit status designating the 501c3 tax status (not required for government agencies) as well as your agency's bylaws or business charter.
  2. Community Service Work-Study Program Agreement (contract)

  
  If your agency is approved to participate in the program, confirmation and hiring process instructions will be emailed to you. Agreements are signed electronically by both the agency and DU, and you will receive an electronic copy.

  Agreements run from the beginning of July to the end of DU’s academic spring quarter (usually mid-June). Renewal is NOT automatic. You must re-apply each year. The Work-Study Program will send you a renewal notice as a reminder.

  The following must occur first before a student can begin working at your agency:

  1. The contract has been signed by both DU and your agency,
  2. the position is posted in Pioneer Careers Online and an applicant has been selected, and
  3. a background check has been completed for the student. If a student wasn’t an employee in the last year, they will need to have this done before we can process the hire.

  
  If you have questions about the program or the application procedure or have problems completing these forms, please contact Mai Kitch, Assistant Director of Student Employment, Work-Study Program at workstudy@du.edu or 303-871-4090.

• Step Two: Post Your Job

  All work-study-approved jobs must be entered in Pioneer Careers Online (PCO). Per Colorado’s Equal Pay for Equal Work Act and the Office of Student Employment, all paid student positions must be posted and available for eligible candidates to apply.

  Resources:

  • How to Post a Job in PCO
  • Student Employment Supervisor Guidelines
  • Equal Pay for Equal Work Act FAQs

   
  Questions about posting your job? Contact DU Career & Professional Development at hire@du.edu.

• Step Three: Approve Timesheets

  All work-study employees are hourly and paid bi-weekly. Students clock in and out through PioneerTime (DU’s electronic timesheet); instructions are provided to them.

  Timesheets will be emailed to their off-campus supervisor at the end of every pay period to confirm hours worked. Any edits and approvals must be made before noon on Mondays.

• Step Four: Monitor Work-Study Award

  Due to limited funding, not all students who would otherwise be eligible will be offered work-study. The amount a student is offered is the maximum amount they can earn for the academic year. Typical award amounts offered are:

  • $2,500 for first-year undergraduates
  • $3,000 for 2nd-, 3rd, and 4th-year undergraduates
  • $5,000 for graduate students

   
  Work-study employees are able to monitor their earnings against their total award in their My4D account. Please be aware that award amounts can change throughout the year due to adjustments to the student’s financial aid offer.

  If you have any questions, please contact Mai Kitch at workstudy@du.edu.

• Step Five: Pay Invoice

  The Work-Study Program will send invoices after the end of each quarter during the academic year that shows the student’s total earnings for that term and the 30% share.

  If you require DU's W-9 form, please visit the Office of Research and Sponsored Programs.

• Step Six: Renew Your Contract

  Agreements are effective from July to June of the following year, and you must renew your contract every year to continue participating in the program. To renew, please complete these two forms:

  1. Renewal Request and Job Description Form
  2. Community Service Work-Study Program Agreement (contract)

   
  An agreement signed by both DU and your agency must be in place before you can proceed with job postings and hiring of work-study employees.

  If you have questions about the renewal procedure, please contact Mai Kitch at workstudy@du.edu.